Nottingham Trent University (NTU) is committed to protecting the privacy and security of your personal information, this Privacy Notice provides important information about how NTU and its third party service provider, Jobtrain Solutions, protects the privacy of our candidates, employees and users of our applicant tracking system (Jobtrain), ensuring a safe and secure user experience.
NTU encourages you to review the privacy statements of any websites you choose to navigate to from our website (or navigate from to our website) or digital services that we provide links to so that you can understand how those websites collect, use and share your information as well. Any third party sites that you can access through the website are not covered by this Privacy Notice and we accept no responsibility or liability for these sites.
In this Privacy Notice “the website” means the NTU website at www.ntu.ac.uk
Who we are
NTU is a “data controller” which means we are responsible for deciding how we hold and use personal information about you.
This website is operated by NTU who are situated at 50 Shakespeare Street, Nottingham, NG1 4FQ. NTU can be contacted by post to this address, via email or you can reach us by telephone at +44 (0)115 941 8418.
Please read this Privacy Notice carefully and contact our Data Protection Officer if you have any questions about our privacy practices or your personal information choices.
Attn: Rebecca Jenkyn, Data Protection Officer
Nottingham Trent University
Address: 50 Shakespeare Street, Nottingham, NG1 4FQ
We may need to update this Privacy Notice from time to time. If changes made to this Privacy Notice are considered to be material, we will notify you of the changes.
Why We Process Your Data and Legal Bases for doing so
We process personal information (collect, use, disclose, transfer, and store) to provide an application service and applicant tracking portal to you. We want to be clear about our privacy practices so that you are fully informed and can make choices about the use of your information, and we encourage you to contact us at any time with questions or concerns. DPO@ntu.ac.uk
Contract - for employment and pre-employment check purposes;
Legal Obligation - the law requires us to check that candidates are able to work in the UK.
The Types of Personal Information we collect
The categories of personal information we may collect, store and use about you, include (but are not limited to)
We may need to process sensitive personal information (special category data). This includes (but is not limited to):
How We Use Data about You
The purposes for which we process your data includes:
Who we share your data with
We retain the services of a third party service provider, Jobtain, who provide our applicant tracking system. We also share or discloses personal information when necessary to provide services or conduct our business operations. When we share personal information, we do so in accordance with data privacy and security requirements. We may occasionally share non-personal, anonymised, and statistical data with third parties.
We may share your personal information with trusted third parties where required by law, where it is necessary to administer the working relationship with you or where we have another legal requirement or legitimate interest in doing so. Third parties will only process your personal data on our instructions and where they have agreed to treat that information confidentially and to keep it secure.
Information collected automatically
Cookies are pieces of information that we transfer to your computer's hard drive through your web browser when you are viewing the website. These pieces of information allow the website to act on information that will make your use of the website more rewarding. None of these cookies record your name, password, phone number or address details in text format.
Jobtrain uses temporary memory resident session only cookies for security identity. Further cookies used are for statistical purposes only and are identified as follows and include relevant deletion periods:
|Cookie Name||Cookie Domain||Cookie Purpose||Expiry|
|AddThis cookies||Various||We use AddThis to enable you to share our pages with social media sites such as Facebook and Twitter. AddThis uses several cookies to generate statistics on social media sharing.||2 years|
|Google Analytics cookies||_ga||Used to distinguish users. You can||2 years|
|_utma||Determines the number of unique visitors to the site||2 years|
|_utmb||This works with _utmc to calculate the average length of time you spend on our site||30 minutes|
|_utmc||This works with _utmb to calculate when you close your browser||when you close your browser|
|_utmvz||This provides information about how you reached the site (e.g. from another website or a search engine)||6 months|
The help portion of the toolbar on most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie or how to disable cookies altogether. There are products which allow anonymous browsing.
How long we keep your data for
We will not store your personal information for longer than is necessary. NTU will ensure that our trusted partners and selected third parties with whom we share your personal information in accordance with this Privacy Notice will delete your personal information when they no longer require it.
In determining data retention periods, NTU takes into consideration local laws, contractual obligations, and the expectations and requirements of our data subjects. Accounts will be automatically deleted after 2 year period of inactivity. it.
How we secure your data
We have, and require our third parties to have, appropriate security measures in place to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition we limit access to your personal information to those employees, agents, contractors and other third parties who have a business requirement to know.
NTU takes data security seriously, and we use appropriate technologies and procedures to protect personal information.
It is important for you to protect against unauthorised access to your password and to your computer. Be sure to log out when using a shared computer and take steps to make sure your personal information has not been stored by that computer or a network connected to it.
How we keep your data secure in other countries
Your personal information may be transferred by us or our trusted partners outside of the European Economic Area (the “EEA”). The trusted partners that may do this are organisations who process data for analysis or marketing purposes, including a marketing automation hub where the email address of recipients will be logged and a record of email delivery, opening, click-through and bounce-backs will be kept. Our partner uses Microsoft’s Windows Azure data centres located in East US (Virginia), West Europe (Netherlands), and Australia East (New South Wales).
NTU has networks, databases, servers, systems, and support located throughout the world. NTU collaborates with third parties such as cloud hosting services, suppliers, and technology support located around the world to serve the needs of NTU, workforce, and students. Your personal information may be shared with record matching and customer targeting partners, including Google, Facebook, Snapchat and LinkedIn. Some of these partners process personal data in Canada and the United States of America.
We take appropriate steps to ensure that personal information is processed, secured, and transferred according to applicable law. In some cases, we may need to disclose or transfer your personal information within NTU or to third parties in areas outside the UK. The areas in which these recipients are located will vary from time to time, but may include the United States, Europe, Canada, Asia, Australia, India, and other countries.
When we transfer personal information from the European Economic Area to other countries in which applicable laws do not offer the same level of data privacy protection as in the EU, we take measures to provide an appropriate level of data privacy protection.
In other words, your rights and protection remain with your data, i.e. we use approved contractual clauses, multiparty data transfer agreements, and other measures designed to ensure that the recipients of your personal information protect it. If you would like to know more about our data transfer practices, please contact DPO@ntu.ac.uk
We respect your right to access and control your information, and we will respond to requests for information and, where applicable, will correct, amend, or delete your personal information.
Under certain circumstances, by law you have the right to:
How To Contact Us
Please contact our Data Protection Officer with any requests related to your personal information.
If you are not satisfied with how NTU manages your personal data please contact the Data Protection Officer at DPO@ntu.ac.uk. In addition you have the right to make a complaint to a data protection regulator. The ICO contact details are: https://ico.org.uk/global/contact-us/